Configuring NotificationTemplates

You can view or modify the Notification Templates for the various modules of the SUMMIT application. The Analysts use these Notification Templates to send various types of e-mail communication to the End Users. The Notification Templates ensure that e-mails are sent to the End Users in a particular format and no information is missed out. This also saves the Analysts' time in typing in the e-mail communications.

Field Description

The following table describes the e-mail notification templates used for various purposes in the Asset Management module.

Template Name	Description	Group
SAM_UNINSTALLATION_ALERT	This e-mail notification is sent to the Administrator if an End User uninstalled or tried to uninstall the SAM agent.	AGENT
AM_AGENT_ALERT	This e-mail notification is sent to the Administrator if an Asset is neither contacted nor discovered for more than the configured number of days.	AGENT
Uninstalled_SW_Mail	This e-mail notification is sent to the Administrator about the list of uninstalled software and their details.	AGENT
AM_ACCESORIES_ALLOCATION	This e-mail notification is send to the End User when Accessories are allocated to the Fixed Assets.	ALLOCATION
AM_ACCESSORIES_DEALLOCATION	This e-mail notification is sent to the End User when Accessories are deallocated from the Fixed Assets.	ALLOCATION
AM_AlertAllocated	This e-mail notification is sent to the End Users when Fixed Assets are allocated to them.	ALLOCATION
AM_ALLOCATEDASSETFORACCEPT	This e-mail notification is sent to the End User to accept the allocated Asset(s).	ALLOCATION
AM_ALLOCATION	This e-mail notiifies the End User that an Asset is allocated to him and requests him to accept or reject the Asset.	ALLOCATION
AM_ALLOCATIONFORM	This e-mail template allows the Asset Manager to print the Asset Allocation Form that contains details about the allocated Assets and instructs the End User to sign and submit it.	ALLOCATION
AM_ASSET_MANAGER_REFERBACK	The Asset Manager sends this e-mail notification to the End User when Asset Reconciliation configuration is required again for verification.	ALLOCATION
AM_ASSET_TEMPALLOCATION	This e-mail notifies the End User that an Asset is allocated to him and has to be returned after a specified number of days.	ALLOCATION
AM_CONSUMABLE_ALLOCATION	This e-mail notifies the End User that a Consumable Asset is allocated to him.	ALLOCATION
AM_CONSUMABLE_DEALLOCATION	This e-mail notifies the End User that a Consumable Asset is deallocated from him.	ALLOCATION
AM_CUSTOMERALLOCATION	This e-mail notifies the Customer stating that an Asset is allocated to an End User.	ALLOCATION
AM_CUSTOMERDEALLOCATION	This e-mail notification is sent to the Customer stating that an Asset is deallocated from an End User.	ALLOCATION
AM_DEALLOCATION	This e-mail notification is sent to the End User stating that an Asset is deallocated from him.	ALLOCATION
AM_LOCATIONALLOCATION	This e-mail notification is sent to the End User stating that an Asset is allocated to a Location and contains the Asset Location details.	ALLOCATION
AM_LOCATIONDEALLOCATION	The e-mail notifies the user that an Asset is deallocated from the user and it contains the Asset Location details.	ALLOCATION
AM_NF_THRESHOLD	The e-mail notification is sent to the Administrator if the Available Asset Quantity is less that than the Minimum Threshold Value for Non-Fixed Assets.	ALLOCATION
AM_NF_THRESHOLDMAX	The e-mail notification is sent to the Administrator if the Available Asset Quantity is more than the Maximum Threshold Value for Non-Fixed Assets.	ALLOCATION
AM_PROJECTALLOCATION	The e-mail notifies the user when an Asset is allocated to a Department and the user is selected.	ALLOCATION
AM_PROJECTDEALLOCATION	The e-mail notifies the user if an Asset is deallocated from a Department and the specific user was selected when the Asset was allocated.	ALLOCATION
AM_SINGLEASSETALLOCATIONFORM	This allows admin to print asset allocation form to the user during allocation.	ALLOCATION
AM_THRESHOLDMAX	This e-mail notification is sent when the Available Asset Quantity is more than the Maximum Threshold Value.	ALLOCATION
AM_UPDATEPROJECT	The e-mail is sent to the user when the Administrator updates the project allocated assets.	ALLOCATION
AM_MailToFinalApprover	This e-mail notification is sent to the Approver stating that an Asset is de-activated, all the level-wise approvals are done, and the final approval is pending. The Approver has to approve or reject the Asset de-activate request.	DEACTIVATION
IM_REMOTE_REQUEST	This e-mail notification is sent to the End User requesting for Remote Desktop Sharing.	General
IM_REMOTE_REQUEST_WITH_SECURITY_CODE	This e-mail notification is sent to the End User with Security Code for Remote Desktop Sharing.	General
AM_DeActivateMailToApprover.htm	The e-mail notifies the Approver that an Asset is deactivated, and also contains a link clicking on which the Approver can approve or reject the request.	DEACTIVATION
AM_Movement_Approval	The e-mail that contains the movement details, notifies the Approver to approve the Asset movement, and also contains a link clicking on which the Approver can approve or reject the movement.	MOVEMENT
AM_Movement_FinalApproved	This e-mail notification is sent to the Asset Movement Approver after the Asset Movemet is approved along with the final approval details.	MOVEMENT
AM_Movement_InitiatorMail	This e-mail notification is sent from the final level Approver to the Initiator that all the levels of the movement are approved.	MOVEMENT
AM_Movement_Rejected	This e-mail notification is sent to the Asset Movement Approver containing details about the Asset Movement that the Approver rejected and also contains a link clicking on which the Approver can approve or reject the Asset Movement.	MOVEMENT
AM_MovementType_Reject	This e-mail notification is sent from the Approver to the Initiator that the Movement request is rejected.	MOVEMENT
AM_AssetMovementGatePass	Approval details, Approver remarks, and the basic Asset details are printed on the Gate Pass mail template.	MOVEMENT
AM_Movement_Returnable	The e-mail notifies the Administrator in advance when an Asset is ready to be returned.	MOVEMENT
AM_Alert_MGR_Verification	This e-mail notifies the End user that the Asset Manager's approval is required for the Reconciliation of a particular Asset and provides a link, where the user can accept or refer back the Asset.	RECONCILIATION
AM_Asset_Executive_Mail	This e-mail notifies the Administrator that an Asset is reconciled and provides a link to view the Reconciliation Report.	RECONCILIATION
AM_ASSET_MANAGER_VERIFICATION	This e-mail notifies the Asset Manager that an approval is required for Asset Reconciliation.	RECONCILIATION
AM_ASSET_RECONCILIATION	This e-mail notifies the End User that an Asset is allocated to him after Reconciliation and requests him to accept or reject the new configuration.	RECONCILIATION
AM_DATA_SYNC_MAIL	The e-mail notifies the configured Administrator about the SCCM Data Synchronization process and provides the error details.	SCCM
AM_AlertSoftwareLicenseUtil	This e-mail notification is sent to the Administrator containing License Utilization Status details of Software Assets.	SOFTWARE
AM_BLOCKED_APP_ALERT	This e-mail notification is sent to the End User when he tries to execute or run Blocked Software.	SOFTWARE
AM_Software_Installation_Re-Certification_Alert	This e-mail notification is sent to End User when an Asset is allocated to him after Recertification.	SOFTWARE
AM_SW_BLACKLIST	This e-mail notification is sent to the Administrator if an End User installs a Blacklisted Software.	SOFTWARE
Installed_SW_Mail	This e-mail notification is sent to the End User containing the installed software list and their details.	SOFTWARE
AM_SCAN_LAST_UPDATED_ALERT	This e-mail notifies the Administrator if an Asset is not updated for more than the configured number of days.	UPDATE
AM_UPDATE_ASSET	This e-mail notification is sent to the End User if the Asset allocated to him is updated.	UPDATE
AM_UPDATECUSTOMER	This e-mail notifcation is sent to the Customer if an Asset is updated.	UPDATE
AM_UPDATELOCATION	This e-mail notification is sent to the user if an Asset is updated and contains the updated Location information.	UPDATE
AM_CONTRACT_MGMT	This e-mail notification is sent to the user containing the Contract details before the Assets expire.	Contract Management

ACTIONS

This section explains all the icons displayed on the ACTIONS panel of the NOTIFICATION TEMPLATE page.

Click CONFIGURE GROUPS to view, configure, and edit the Groups for a particular Department. The CONFIGURE GROUPS pop-up page is displayed.

Click SHOW LIST to display the Notification Templates configured in the SUMMIT application for the selected Department.

Fields	Description
DETAILS
Module Name	Select the module name from the list.
Template Name	Type in the Notification Template name.
Template Type	Displays the template type for the Incident Management and Service Request modules.
Group	Lists the configured groups for a particular Department. Select the appropriate group from the drop-down list.
Subject	Specify the subject of the e-mail.
Active	If selected, the configured Notification Template is active. If not selected, the configured Notification Template is inactive.
Show HTML/ Show Editor	Click Show HTML to view the mail template in HTML format. If Editor view is selected, Show HTML option is available. Click Show Editor to view the mail template in the Editor. If HTML view is selected, Show Editor option is available.
Keywords	Click the Keyword hyperlink to view the list of configured keywords that are used to create the mail template. See Screen Shot On the KEYWORDS pop up page, the following fields are displayed: Figure: KEYWORDS pop-up page Phrase: It lists the HTML tags that are used to replace and customize the pre-defined e-mail template. Description: It is the description for the phrases.
Bold icon	Click the icon to bold the text.
Italics	Click the icon to change the text to italics.
Underline	Click the icon to underline the text.
Left Align	Click the icon to align the text to left.
Center Align	Click the icon to align the text to center.
Right Align	Click the icon to align the text to right.
Insert Ordered List	Click the icon to insert numbering format to the text.
Insert Unordered List	Click the icon to insert bullet format to the text.
Font Size	Select the font size for the text from the list.
Font Family	Select the font family for the text from the list.
Add Link	Click the icon to add hyperlink.
Remove Link	Click the icon to remove the hyperlink.
Change Text Color	Click the icon to select a color to the font.

Configuring Notification Templates

Field Description

ACTIONS